Privacy Notice for Guests and Visitors
At Stonyhurst Southville International School Batangas, we are committed to upholding the highest standards of data privacy and security. This notice outlines our policies and practices regarding the collection, use, disclosure, and protection of your personal information, in compliance with the Data Privacy Act of 2012.
Our Commitment to Privacy:
Stonyhurst Southville International School Batangas (SSISB) is committed to ensuring the confidentiality, integrity, and availability of all information in its custody. This Data Privacy Notice details our policies and procedures concerning the collection, use, and disclosure of personal data, including sensitive personal information.
Website Privacy:
Our website, https://www.batangas.stonyhurst.edu.ph/ has its own privacy policy that outlines how we collect and use data related to website usage. This policy includes information provided through subscriptions, communications, and other forms of online interaction with Stonyhurst Southville International School Batangas (SSISB).
Information Collected and Process of Collection:
Stonyhurst Southville International School Batangas (SSISB) collects personal information from students, employees, and other stakeholders to support administrative functions, operational needs, legal compliance, and research activities. This includes contact details, date of birth, family background, photos, records related to health and background checks, academic performance, financial information, and research-related information. Sensitive personal data is collected solely with the individual’s consent or when required by law.
Stonyhurst Southville International School Batangas (SSISB) strives to collect information directly from you whenever possible, through official school processes, communications, and other formal interactions. Additionally, information is generated in the course of institutional operations, including but not limited to recruitment, student placement, and research activities. All collected data is securely maintained in both physical and electronic formats.
When you access the official website of Stonyhurst Southville International School Batangas, certain information is collected automatically. This includes, but is not limited to, your IP address, the pages you visit, the time and date of your access, and the referring website. Such data is gathered through the use of cookies and is utilized to analyze website traffic and enhance the quality of our online services.
You may manage your cookie preferences at any time by adjusting your browser settings. Kindly note that our website may include links to third-party websites, each of which is governed by its own privacy policy. We encourage you to review their respective policies before providing any personal information.
Use of Personal Information:
SSIS-B collects and utilizes personal information for a range of purposes that support its educational mission, administrative functions, research initiatives, and community engagement efforts. These purposes include, but are not limited to, student admission and academic processes, the enhancement of the overall student experience, alumni engagement, compliance with government reporting requirements, intellectual property management, faculty and staff recruitment, institutional research, grievance resolution, and other legitimate operational activities.
Whenever we collect personal information, SSIS-B is committed to providing clear and specific notice regarding the purpose of collection and how the data will be used.
Automated Data Processing:
We use Google Analytics to analyze website traffic, understand user engagement, and improve our online services. This involves processing data like IP address, pages visited, date and time of visit, geolocation, referring site, operating system, and browser type. This data is used internally and not shared with other parties.
Disclosure of Personal Information:
SSIS-B may disclose personal information to recipients located outside the Philippines—such as international partner universities for purposes including student enrollment or participation in exchange programs—only with your explicit and informed consent.
In addition, SSIS-B may engage third-party service providers, both local and international, to perform functions such as data storage, institutional research, or other services that support the school’s operations. In such cases, the school ensures that appropriate safeguards and data protection measures are in place to protect your personal information.
Personal information may also be disclosed when required by applicable laws or regulations, or with your prior consent.
Managing Risks
We understand that data privacy involves inherent risks, including unauthorized access, use, or disclosure. SSIS – B has policies and procedures, including a data breach response plan, to mitigate these risks and safeguard your information. We regularly review and update these measures to maintain their effectiveness.
Data Security Measures:
Stonyhurst Southville International School Batangas (SSIS-B) implements a range of physical, administrative, and technical security measures to safeguard personal information against loss, misuse, unauthorized access, alteration, and destruction. These measures include, where appropriate, the use of encryption technologies and other industry-standard security protocols.
The school takes all reasonable steps to ensure that personal data is stored and processed in a secure environment, under applicable data protection laws and best practices.
Data Retention:
Personal information is only retained for as long as it is necessary to fulfill the purposes for which it was originally collected or as required by the law. In certain cases, specific legal or regulatory obligations may require the retention of some data for a period exceeding two years.
Data Disposal:
Once personal information is no longer required and its disposal is legally authorized, Stonyhurst Southville International School Batangas will ensure its secure and proper disposal. Physical documents will be shredded, while digital records will be anonymized to avoid any possibility of re-identification.
Updates to this Notice:
SSISB reserves the right to revise this Data Privacy Notice periodically. Any substantial modifications will be communicated through our official website, school circulars, or via email notifications.
Contact Us:
If you have any questions or concerns about this notice, please contact our Data Privacy Committee.
Address: Stonyhurst Southville International School – Batangas City Campus
Gulod Itaas, Batangas City, Batangas, Philippines, 4200
Telephone No: (043) 723 – 3595
Mobile: 0917 – 520 – 0327
Email: privacy@southville.edu.ph